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                Date:                     Friday, 28th November, 2014. Please be ready for a 16:00 start.

                Location:             Room W5A T1 Theatre, Macquarie University, Sydney NSW 2109

 

Dear Quidkid,

I take great pleasure in sending you notice of this year’s annual general meeting (AGM) for members of the Australian Quidditch Association, which will be held at Macquarie University, W5A T1 Theatre at 4pm on the 28th of November. The formal agenda is set out later in this notice, together with some notes on the day’s events.

The AGM is an important for all members and representatives to express their views by asking and voting.

 

The Board.

Under Section 15.4 of the Constitution, the appointed term of directors is two years, with provisions so that half of the Board remains during election of new members (or re-election of existing members).

The AQA recently adopted a new constitution that implemented this. This means that no currently residing members of the board are due for retirement by rotation. In order to prevent a future situation of all board members being forced to retire, the following board members will be remaining in their appointments;

• Eva Alexandra ,
• James Hosford,
• Emma Morris,
• Arfy Thorn.

With nominations from the following people;

• Nicola Gertler,
• Matt Ingram,
• Hannah Monty.

 

Agenda.

1. Keypoint Presentation

Cover what’s been going on, and what is going to go on.

2. Financial Review

To review, consider, and adopt the financial statements of the association for the year ended 31st September, and the reports of the board of directors and auditors thereon.

3. Elections

General elections to be held during the AGM.

4. General Business

 

Important Notes.

Quorum.

Section 27.1

                No business shall be transacted at any General Meeting unless a quorum is present at the time when the meeting proceeds to business. A quorum for General Meetings shall be sixty percent (60%) of States and Clubs represented by their Delegates.

In other words, we need as many people to attend as possible. We understand that people are travelling interstate, and they have schedules and commitments of their own. Because of this, States and Clubs may nominate a Proxy to represent them if their regular Delegate is unable to attend.

 

Timeliness.

Section 27.3

If within half an hour from the time appointed for the meeting, a quorum is not present the meeting shall be adjourned until the same day in the next week at the same time and place or to such other day and time at such other time and place as the chairperson may determine and if at the adjourned meeting a quorum is not present within half an hour for the time appoint for the meeting, the meeting will lapse.

That paragraph-long sentence means that if we don’t start on time, we don’t start at all, and you all come back next week to try again… including people from interstate.

Actually, no, we would organise a more suitable time with everyone.

However, make plans to be there early.

 

Guests.

Whether you are a member or not, everyone is welcome to attend the AGM.

But, when it comes to voting on motions and elections; only team representatives (or their nominated proxies) may vote.

 

QWAFL.

The AGM may overlap with the Wheelchair Quidditch Oceania Championship, which is running on the same day. If you intend on attending the AGM, please be aware of the time during the day.

 

 

Matthew Ingram,

Secretary.